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TAXI AND PRIVATE HIRE CAR BOOKING OFFICE LICENCE
CONDITIONS
PART 1
1. A record shall be kept of every booking for the hire of a relevant vehicle taken at the relevant premises;
2. The record provided for by Condition 1 above shall contain -
(a) the registration number of the vehicle which was hired as the result of a booking taken at the relevant premises; and
(b) the name of its driver at the time of that hire.
3. The holder of the licence shall take all reasonable steps to ensure that any booking taken at the relevant premises from a member of the public for the hire of a relevant vehicle results in the hire of a vehicle which is -
(i) a relevant vehicle; and
(ii) being driven by a person who holds a licence granted under section 13 of the Act and that licence is in effect.
PART 2
4. The licence holder or a person nominated by them, must be in charge of the premises at all times whilst being used for taking bookings.
5. The licence holder shall take reasonable steps to ensure that the premises are covered by a policy of Third Party Liability Insurance with a reputable company and shall exhibit to the Council, on or within 24 hours of demand, evidence that the premiums in respect of such policy have been timeously paid.
6. The licence holder shall take reasonable steps to ensure that the relevant premises are not used for any illegal purpose.
7. The licence holder shall produce a policy or procedure for dealing with complaints from members of the public in relation to the use of premises for taking bookings for relevant vehicles and from persons whose bookings have not been accepted or fulfilled. The licence holder shall take all reasonable steps to ensure that all staff are aware of this policy or procedure. The licence holder shall keep a record of all complaints made and how they were dealt with.
8. The licence holder shall not ask or knowingly allow the driver or operator of a taxi or private hire car made available for hire from the relevant premises to do anything which would result in him/her committing a breach of the conditions attached to their licence.
9. The records detailed in Conditions 1, 2, 7, 10 and 11 may be kept electronically, but the licence holder shall ensure that there is a facility available for providing a printed extract upon or within 24 hours of request by an authorised officer of the Council or a Constable. Such records shall be retained for at least one year.
10.(1) The licence holder shall keep at the premises specified in this licence a record, containing the particulars set out in paragraph (2), of each taxi or private hire car which is available to him for carrying out bookings accepted by them at those premises.
(2) In relation to each vehicle the particulars referred to in paragraph (1) are -
(a) the make, model and colour;
(b) the registration mark;
11.(1) The licence holder shall keep at the premises specified in this licence a record, containing the particulars set out in paragraph (2), of each driver who is available to them for carrying out bookings accepted by them at those premises.
(2) In relation to each driver the particulars referred to in paragraph (1) are:-
(a) his surname, forenames, address and date of birth;
(b) the date on which he became available to the licence holder, and
(c) the date on which he ceased to be so available.
12. The records detailed in Conditions 10 and 11 above shall be regularly updated and any variation which requires to be made to the said records shall be recorded within a period of two working days of the information coming to the knowledge of the licence holder.
13. The licence holder shall take all reasonable steps to ensure that only relevant vehicles licensed by a licensing authority under the Civic Government (Scotland) Act 1982 operate from the premises, and that such vehicles are operated within the terms and conditions of their individual licences.
CIVIC GOVERNMENT (SCOTLAND) ACT 1982
APPLICATION FOR GRANT OF A
TAXI AND PRIVATE HIRE CAR BOOKING OFFICE LICENCE
For Official Use Only
Last Date for Consideration:Date Received:Receipt No.Date to Officers:
COMPLETE QUESTION 1 OR 2 THEN
QUESTIONS 3 TO 10 MUST BE ANSWERED (ALL IN BLOCK LETTERS)
PARTICULAR ATTENTION SHOULD BE TAKEN WHEN DETAILING CONVICTIONS AND FIXED PENALTIES
1. TO BE COMPLETED IF INDIVIDUAL
(a) Full Name of Applicant (including middle names) Surname����� First Name(s)�����
(b) Address DetailsCurrent Address
Please enter the date you moved to your current address
If you have lived at this address for less than three years please state any other addresses you have resided at during this time and your period of residence at those addresses
(c) Date and Place of Birth
(d) National Insurance Number
(e) Inland Revenue Unique Tax Reference Number (See Note 4)
Commencement Date
Is it Current? YES/NO
(f) Daytime Telephone Number
(g) Name and Address of Next of Kin
(h) Driving Licence Number(As per DVLA Licence) where applicable
2. TO BE COMPLETED IF COMPANY OR PARTNERSHIP
(a) Full Name of Company or Partnership
(b) Inland Revenue Unique Tax Reference No.(see note 4)Commencement Date
Is it Current? YES/NO
(c) Address of Principal Office
(d) Full names (including middle names), private addresses and dates of birth of directors, partners or other persons responsible for its management
(e) Full name (including middle names), home address and date of birth of employee to carry on day-to-day management of the business (including Business Hours Telephone Number)
(f) Driving Licence Number(As per DVLA Licence) where applicable
3. Name and address of premises for which a licence is required �����
4. Days and hours during which it is proposed to trade �����
5(a) How many taxis (non-wheelchair) operate from your office? �����
5(b) How many wheelchair taxis operate from your office? �����
5(c) How many private hire cars operate from your office? �����
6. Details of third party liability insurance (including identity of provider, policy number and amount of cover) �����
7 Do you have a written complaints procedure in place? (If YES, please provide a copy with this application) YES/NO (delete as appropriate)
8. Have you been refused a similar licence in the last year? YES/NOIf YES, give dates�����
9. Is Planning Consent in force? YES/NO (delete as appropriate)
10. Have you been convicted of any offences or have you been issued with any Fixed Penalty Notices from the Police, Fiscal or Council since your last application? YES/NOIf YES, give details below.NB Details of ALL CONVICTIONS AND FIXED PENALTIES (CRIMINAL AND ROAD TRAFFIC) including spent convictions must be given.
Details of Convictions and Fixed Penalty Notices
ALL CONVICTIONS AND FIXED PENALTIES (CRIMINAL AND ROAD TRAFFIC) ACCRUED SINCE YOUR LAST APPLICATION FOR RENEWAL SHOULD BE LISTED.
Date Court Crime/Offence Penalty
����� ����� ����� �����
Delete (A) or (B) as appropriate. Where declaration (A) is made a Certificate of Compliance with Paragraph 2(2) of Schedule 1 to the Civic Government (Scotland) Act 1982 must be produced in due course. (See notes).
(A) I declare that I shall, for a period of 21 days commencing with the date hereof, display at or near the premises so that it can conveniently be read by the public, a note complying with the requirements of Paragraph 2(3) of Schedule 1 of the Civic Government (Scotland) Act 1982. (See Note 1).
or
(B) I declare that I am unable to display a notice of this application at or near the premises because I have no rights of access or other rights enabling me to do so, but that I have taken the following steps to acquire the necessary rights, namely:- (Here specify steps taken)
but have been unable to acquire those rights.
DATA PROTECTION ACT 1998 - YOUR PERSONAL DATA
Dundee City Council respects your personal information and undertakes to comply with the Data Protection Act 1998. The personal data you have provided will be used to process the application in terms of the Act stipulated on this form. Your data may be disclosed to Tayside Police and other Council departments involved in the processing of the application and elected members when considering the application. The data (with the exception of details of any convictions) will form a register which is open to public inspection. Dundee City Council is the registered Data controller. Any queries regarding the processing of your personal data by Dundee City Council should be directed to the Legal Manager, on (01382) 434000. A copy of the Council's Data Protection Policy can be obtained by writing to the Legal Manager, 21 City Square, Dundee DD1 3BY.
Please read this declaration carefully before you sign and date it. We must protect the public funds we handle and so we will carry out checks against Dundee City Council's and the Department for Work and Pensions benefit records in order to check the accuracy of the information to prevent or detect crime or protect public funds in other ways as allowed by law.
Further to the above the information you provide and any expected income you may gain from operating the Taxi and Private Hire Car Booking Office will be used to maximise the recovery of any debt that is owed to the Council.
We will not release information about you to anyone outside the Council unless the law allows us to do so.
I declare that the information I have given on this form is correct and complete, that I will advise you of any other changes to the above and that I agree to this information being used for benefit fraud checks as determined necessary to the Council.
Signature:
Name (In block capitals):
Date:
Applicant/Agent/Director/Partner(delete as appropriate):
Signature:
Name (In block capitals):
Date:
Applicant/Agent/Director/Partner(delete as appropriate):
This application should be lodged with The Depute Chief Executive (Support Services), Dundee City Council, 20 City Square, Dundee together with the fee of £110 (which is non-refundable). Cheques should be made payable to Dundee City Council.
NB Any person who in or in connection with the making of this application makes any statement which he knows to be false or recklessly makes any statement which is false in a material particular shall be guilty of an offence and liable on summary conviction to a fine not exceeding £500.
NOTES:
1. In terms of the Civic Government (Scotland) Act a Notice in the prescribed form must be prominently displayed on the premises for a period of 21 days from the date the application is lodged with the local authority. (Copy Notice enclosed).
2. A Certificate of Compliance requires to be produced confirming that the steps at (A) or (B) above have been carried out. (Copy Certificate enclosed).
3. DVLA Licence details are required by Tayside Police to complete background checks on the applicant.
4. Unique Tax Reference Number
Self employed persons must register as such with HMRC within 3 months of setting up the business or they may be subject to a fine. HMRC will issue a 10 Digit Unique Tax Reference Number that will remain with that person for life.
5. The amount of public liability insurance cover must be a minimum of £5M.
CIVIC GOVERNMENT (SCOTLAND) ACT 1982
APPLICATION FOR A TAXI AND PRIVATE HIRE CAR BOOKING OFFICE LICENCE
NOTICE IS HEREBY GIVEN that application has been made on
to Dundee City Council for a Taxi and Private Hire Car Booking Office Licence
in respect of premises at
by:- NAME ANDADDRESS
DIRECTORS’ NAMES(if appropriate)
DAY TO DAY MANAGER(if appropriate)
Any objections or representations in relation to the application should be made to the Depute Chief Executive (Support Services), Dundee City Council, 21 City Square within 21 days of the above mentioned date. Objections or representations should be made in accordance with the following provisions, namely:-
1. Any objection or representation relating to an application for the grant or renewal of a licence shall be entertained by the Licensing Authority if, but only if, the objection or representation -
(a) is in writing;
(b) specifies the grounds of the objection or, as the case may be, the nature of the representation;
(c) specifies the name and address of the person making it;
(d) is signed by him or on his behalf;
(e) was made to them within 21 days of whichever is the later or, as the case may be, latest of the following dates:-
(i) where public notice of the application was given in a newspaper, the date when it was first so given;
(ii) where Dundee City Council have required the applicant to display the Notice again from a specified date; that date:
(iii) in any other case, the date when the application was made to them.
2. Notwithstanding (1)(e) above, it shall be competent for a Licensing Authority to entertain an objection or representation received by them before they may take a final decision upon the application to which it relates if they are satisfied that there is sufficient reason why it was not made in the time required.
3. An objection or representation shall be made for the purposes of (1) above if it is delivered by hand within the time there specified to the Licensing Authority or posted (by registered or recorded post) so that in the normal course of post it might be expected to be delivered to them within that time.
4. Dundee City Council shall send a copy of the objection or representation to the applicant.
CIVIC GOVERNMENT (SCOTLAND) ACT 1982
CERTIFICATE OF COMPLIANCE
TAXI AND PRIVATE HIRE CAR BOOKING OFFICE LICENCE
I,
applicant for a Taxi and Private Hire Car Booking Office Licence, hereby certify that a Notice has been posted at or near the premises at
from to
containing such information as is required by paragraph 2(3) of Schedule 1 to the above Act.
*Where the said Notice was removed, obscured or defaced during the above mentioned period, I took reasonable steps for its protection and replacements as follows:-
(give details and circumstances)
Date: Signature:
* Delete if not applicable
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